Document Control Specialist

Why Spire?

We strive to get the brightest minds in the industry that love their work. Spire Consulting Group, LLC (Spire)’s cultural framework is built on integrity, value, dedication, and team. At the heart, we focus on encouraging each employee’s career growth and opportunity and providing exemplary client results. We are inspired by a compelling purpose to ‘ensure a vision becomes a reality’ for clients and employees alike. Spire has built a reputation for being a leader in our industry and in the communities in which we live and work. So, why take a job when you can live an adventure?

Position Summary

Spire Consulting Group, LLC is an established, multi-disciplined construction management and engineering consulting firm serving owners, general contractors, attorneys, financial institutions and sureties. Spire is currently seeking a Document Control Specialist to assist with a large data center project near Nashville, TN.

Responsibilities

  • Support in the design, planning, implementation, and execution of the documentation infrastructure by providing the team with the necessary information to establish successful document and quality management systems.
  • Support processes and documentation from design, Preconstruction, operations and closeout.
  • Support daily management and maintenance of the document control system for production, maintenance, warehousing, controls, and quality groups within operations.
  • Responsible for ensuring up-to-date equipment documentation, records, procedures, standards, and the quality management system, as well as supporting reporting, and providing training to team members.
  • Operate as a central contact for all document control issues, support, and ongoing management of the system.
  • Work with sub-contractors and suppliers to ensure compliance with the document management system.
  • Process documents and deliverables including, but not limited to: submittals, designs, drawings, calculations, and other engineering data.
  • Maintain critical correspondence.
  • Provide document management, ensuring that final and working documents are readily accessible to team members.
  • Review incoming document transmittals and document register for nonconforming documents.
  • Correct as necessary to ensure the register remains clean and compliant.
  • Create and manage approval workflow for final procedures, documents, records, and drawings.
  • Work with team members to ensure proper maintenance and retention of all qualifying documents and information.
  • Provide training to project resources as part of the onboarding process, both in person and virtual sessions.
  • Work with sub-contractors and suppliers during contract closeout to ensure all project documents are received prior to releasing retention payments.
  • Ensure that document retention and review systems are compliant with internal and external standards.
  • Maintain flexibility to provide additional support as requested or required based on individual production and manufacturing needs.

Education/Qualifications

  • Bachelor’s degree in related discipline required
  • Minimum of 8 years’ experience as a Document Controller

Perks/Benefits

  • Health coverage for employee and family through medical, dental, and vision plans
  • Unlimited Paid Time Off (PTO) and holidays
  • Financial protection through life, disability, and travel insurance
  • 401(k) Plan with a generous match up to 6%
  • Tax advantages through FSA, HSA, and Dependent Care FSA expenses with pre-tax dollars
  • Professional development budget
  • Employee assistance program
  • Community service opportunities
  • Company social events / outings (including company retreat, happy hours, concerts, bowling, and many other fun excursions).

This is your chance to grow your career and have fun while you’re at it. When you join Spire, you do more than advance your career, you become part of the Spire family that drives innovation, passion, embrace change, and celebrates the wins of personal and company success. Find the job you love- join Spire.

Spire Consulting Group, LLC is an Equal Opportunity Employer committed to excellence through diversity. All eligible candidates are invited to apply.

Job Application

  • Max. file size: 1 GB.
  • Hidden