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Executive Assistant

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Executive Assistant

WHY SPIRE?

We strive to get the brightest minds in the industry that love their work. Spire Consulting Group, LLC (Spire)’s cultural framework is built on integrity, value, dedication, and team. At the heart, we focus on encouraging each employee’s career growth and opportunity and providing exemplary client results. We are inspired by a compelling purpose to ‘ensure a vision becomes a reality’ for clients and employees alike. Spire has built a reputation for being a leader in our industry and in the communities in which we live and work. So, why take a job when you can live an adventure?

POSITION SUMMARY

Spire is seeking an Executive Assistant in our Austin office. The Executive Assistant will report to the Managing Principal and work closely with the leadership team. This position will provide senior-level administrative support to the Managing Principal and leadership team by research, preparing reports, handling confidential information, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, coordinating travel plans, and scheduling meetings.

The Executive Assistant must be able to prioritize, multi-task, and function effectively as part of a team under multiple deadlines and time constraints, and manage time efficiently in a high-pressure, fast-paced environment while demonstrating a positive attitude. We are looking for a driven, adaptable, quick learning, and motivated candidate.

RESPONSIBILITIES

  • Manage and maintain Executives’ day-to-day calendars, tasks and priorities
  • Coordinate Executives’ travel arrangements (both domestic and international) and submit regular expense reports
  • Arrange and coordinate meetings and events
  • Prepare and edit correspondence, communications, presentations and other documents on the Executive’s behalf
  • Maintain comprehensive and accurate corporate records
  • Record, transcribe and distribute meeting minutes
  • Assist Executives with managing their sales pipeline using a CRM
  • Support Executives’ relationships with existing and prospective clients
  • Answer, screen and forward incoming phone calls
  • Order, receive and stock office supplies
  • Receive, sort and distribute incoming mail
  • Liaise with internal staff at all levels
  • Assist other department leaders with tasks as needed

KNOWLEDGE, SKILLS, & ABILITIES 

  • Knowledge of senior executive-level time management and prioritization expectations
  • Knowledge of rules relating to confidential information
  • Knowledge of office management principles, practices and administrative procedures
  • Knowledge in the use of common audio & video conferencing tools (including Zoom, GoToMeeting, MS Teams)
  • Knowledge of CRM tools for sales purposes (Salesforce)
  • Knowledge of standard office equipment (copiers, telephone systems, projectors)
  • Written and verbal communication skills, with strong command of English grammar
  • Proficient skills in the use of a computer and basic Microsoft 365 programs, including Word, Excel, PowerPoint and SharePoint
  • Excellent time management and task prioritization skills to effectively meet multiple deadlines
  • Superior calendar management, meeting planning and event planning skills
  • Ability to demonstrate attention to detail and commitment to producing high-quality work
  • Ability to act as gatekeeper and escalate relevant information to executives as needed
  • Ability to appropriately handle confidential and sensitive issues
  • Ability to exhibit initiative, dependability, resourcefulness, and creativity
  • Ability to communicate effectively with internal staff as well as clients
  • Ability to work independently with minimal oversight and collaboratively with a group
  • Ability to work flexible hours as needed or required by deadlines

EDUCATION & EXPERIENCE

  • High school diploma required
  • Bachelor’s degree preferred
  • A minimum of 3 years of experience providing administrative support to a senior-level executive required
  • Experience managing calendars, scheduling meetings and prioritizing an executive’s tasks required
  • Accredited Texas Notary Public preferred
  • Experience working with B2B or Professional Services firm preferred
  • Experience as a Paralegal or Legal Assistant experience a plus
  • Experience using CRM and task management systems preferred (e.g., Salesforce, Asana)

BENEFITS

  • Comprehensive medical, dental, vision plans
  • 401(k) Plan with a generous match up to 6%
  • Professional development budget
  • Employee assistance program
  • Paid time off and holidays
  • Community service opportunities, Company social events/outings (including company retreat, happy hours, concerts, bowling, and many other fun excursions)

This is your chance to grow your career and have fun while doing so. When you join Spire, you do more than advance your career, you become part of the Spire family that drives innovation, passion, embrace change, and celebrates the wins of personal and company successes.

Spire Consulting Group, LLC is an Equal Opportunity Employer committed to excellence through diversity. All eligible candidates are invited to apply.



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