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Construction Consulting Services

Executive Assistant

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Executive Assistant

WHY SPIRE?

We strive to get the brightest minds in the industry that love their work. Spire’s cultural framework is built on integrity, value, dedication, and team. At the heart, we focus on encouraging each employee’s career growth and opportunity and providing exemplary client results. We are inspired by a compelling purpose to ‘ensure a vision becomes a reality’ for clients and employees alike. Spire has built a reputation for being a leader in our industry and in the communities in which we live and work. So, why take a job when you can live an adventure?

POSITION SUMMARY

Spire is seeking an Executive Assistant in our Austin office. The Executive Assistant will report to the Managing Principal and work closely with the leadership team. This candidate will provide high-level administrative support to company Executives by conducting research, preparing reports, handling confidential information, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, coordinating travel plans, and scheduling meetings for the Managing Principal and the leadership team.

The Executive Assistant must be able to prioritize, multi-task, and function effectively as part of a team under multiple deadlines and time constraints, and manage time efficiently in a high-pressure, fast-paced environment while demonstrating a “can do” attitude. We are looking for an energetic, quick learning, and motivated candidate.

RESPONSIBILITIES

  • Prepare and edit correspondence, communications, presentations and other documents
  • Manage and maintain Executives’ schedules, appointments and travel arrangements
  • Arrange and coordinate meetings and events
  • Manage Executives’ expense reports
  • Manage weekly credit card reconciliation
  • Manage and maintain sales opportunities using CRM
  • Answer phone calls and direct calls to appropriate parties or take messages
  • Record, transcribe and distribute meeting minutes
  • Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution
  • Perform general office duties such as ordering supplies and maintaining records management database systems
  • Open, sort and distribute incoming correspondence, including voicemails and email
  • Support account management initiatives
  • Participate in the production and dissemination of client presentations and materials
  • Liaise with internal staff at all levels

SKILLS

  • Strong command of English grammar as well as excellent verbal communication skills
  • Excellent organizational, file management, and time management skills to effectively meet and stay ahead of multiple deadlines
  • Ability to identify, separate and prioritize work tasks
  • Ability to work flexible hours as needed or required by deadlines
  • Proven demonstrated attention to detail and commitment to producing high-quality work

EDUCATION/QUALIFICATIONS

REQUIRED

  • High school diploma
  • Associate’s or Bachelor’s preferred
  • 3-5 years of administrative experience with client interactions
  • Proficient computer skills and in-depth knowledge of relevant Microsoft products – Word, Excel, PowerPoint
  • Experience working with B2B and/or Professional Services firm
  • Excellent organizational, oral, and written communication skills
  • Ability to work independently with minimal oversight and collaborate with a group

PERKS AND BENEFITS

  • Health coverage for employee and family through medical, dental, and vision plans
  • Financial protection through life, disability, and travel insurance
  • 401(k) Plan with a generous match up to 6%
  • Tax advantages through FSA, HSA, and Dependent Care FSA expenses with pre-tax dollars
  • Professional development budget
  • Employee assistance program
  • 24Hour Fitness corporate rate
  • LifeCare/LifeMart discount program (including travel, entertainment, financial services)
  • Paid Time Off (PTO) and holidays
  • Community service opportunities
  • Company social events/outings (including company retreat, happy hours, concerts, bowling, and many other fun excursions)

This is your chance to grow your career and have fun while doing so. When you join Spire, you do more than advance your career, you become part of the Spire family that drives innovation, passion, embraces change, and celebrates the wins of personal and company successes.

Spire Consulting Group, LLC is an Equal Opportunity Employer committed to excellence through diversity. All eligible candidates are invited to apply.



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